Bi-Weekly Update

• Department of Justice Implements Plan to Enact Hometown Heroes Survivors Benefits Act
• USFA Announces Application Period Open for Fiscal Year 2007 Fire Prevention and Safety Grants

Department of Justice Implements Plan to Enact Hometown Heroes Survivors
Benefit Act

The Department of Justice unveiled a new strategy to streamline the claim review process and address the backlog issue related to the Hometown Heroes Survivor Benefits Act at a recent hearing of the Senate Judiciary Committee.

The Hometown Heroes Act of 2003 states that the families of public safety officers who suffer a fatal heart attack or stroke while in the line of duty may qualify for survivor benefits under the Public Safety Officers’ Benefits (PSOB) Program.

Families of three fallen firefighters testified at the hearing, detailing the difficulties they faced in attempting to claim survivor benefits from the Department of Justice (DOJ). The result: two denied claims, one pending claim and a combined five years of delay.

In a statement issued at the hearing, Domingo Herraiz, Director of the Bureau of Justice Assistance which administers the PSOB program, vowed, “We have taken and will continue to take steps to decrease the time it takes for survivors to be given an answer on their claims.” Those steps include additional PSOB staff, a case management system that enables claimants to track the status of their case, outreach to public safety agencies and—most importantly—a plan to expedite the claims process.

As of October 4th, DOJ reported 202 pending cases, 21 approvals, 57 denials and 26 appeals. The department has been criticized for major delays in processing claims and for rulings that, in the words of Herraiz, are “too restrictive.”

Senator Patrick Leahy (D-VT), Chairman of the Senate Judiciary Committee, stated that the DOJ is “delaying implementation of the law and disregarding the clear will of Congress to grant surviving families death benefits in a timely, fair manner.”

Herraiz recently addressed the semi-annual meeting of CFSI’s National Advisory Committee regarding the issue. “I am not pleased with our progress over the last year,” stated Herraiz, who admits that the claim review process has taken longer than expected. “It’s time for me to accept responsibility. I can take charge of my organization and I will fix it,” he promises.

The department states that the initial backlog is the result of a complete revision of PSOB regulations following the implementation of the Hometown Heroes Act. The regulations were finalized in September of last year. DOJ maintains that most claims currently under review are waiting to receive additional evidence from the agency for which the public safety officer worked, causing additional delay.

Herraiz calls the internal issues at the DOJ a long-standing problem—one that he plans to resolve. “You will see a big change. In three months, I guarantee a difference with the Hometown Heroes claims. We can do better and we will do better.”

In an attempt to enact these changes, DOJ released two policy memorandums relating to the processing of survivor benefit claims.  The memos, signed by Director Herraiz, clarify the definitions of two terms contained in the Hometown Heroes Survivors Benefit Act of 2003. 

The Hometown Heroes Act, which was unanimously passed by both houses of Congress and signed into law by President Bush in December of 2003, stated:

“if a public safety officer dies as the direct and proximate result of a heart attack or stroke, that officer shall be presumed to have died as the direct and proximate result of a personal injury sustained in the line of duty, if--

(1) that officer, while on duty--
`(A) engaged in a situation, and such engagement involved nonroutine stressful or strenuous physical law enforcement, fire suppression, rescue, hazardous material response, emergency medical services, prison security, disaster relief, or other emergency response activity; or
`(B) participated in a training exercise, and such participation involved nonroutine stressful or strenuous physical activity…
 (3) such presumption is not overcome by competent medical evidence to the contrary.

The manner in which DOJ was defining the term “nonroutine stressful or strenuous physical activity” has caused some concern among survivors and the public safety community at large.  In several cases, DOJ has denied benefits to the survivors of public safety officers who have died in the line of duty from a heart attack or stroke based at least in part on the assumption that the emergency activities the officers were undertaking were “routine” for a public safety officer. 

“I believe it is safe to say that any firefighter or law enforcement officer will tell you no emergency situation is ever ‘routine,’” stated Bill Webb, Executive Director of the Congressional Fire Services Institute.  “Our nation’s public safety officers put their lives on the line every day.  A situation which they may encounter on a regular basis can quickly escalate into a catastrophic situation.  While the men and women of our nation’s fire service are often prepared for almost any situation, the stress involved in their jobs is anything but routine and can take an enormous toll both physically and mentally.”

The new DOJ policy memorandum clarifies the meaning of the term “nonroutine stressful or strenuous activity” and specifically states that “Responding to an emergency call shall presumptively be treated as non-routine.” 

Many survivors have also expressed concern over how DOJ has implemented the phrase “competent medical evidence to the contrary” in past decisions.  The Department has often asked for as much as ten years of medical records and some survivors have reported infinite requests for more medical records from DOJ staff.  The new policy memorandum clarifies that medical records shall only be requested if the information provided in the claim file suggests factors outside of the line of duty may be responsible for the heart attack or stroke.  The memo further clarifies that “medical-history records requested of the claimant will be reviewed for mitigating evidence in favor of the claim.”

“While we believe this a positive development in resolving this issue, there is still more work to be done,” said Mr. Webb.  “It is now up to DOJ to implement the new policy and to make it work.  Too many families have been left out in the cold waiting for DOJ to do what Congress unanimously intended for them to do.  It is imperative that fire service continue to monitor the situation to make sure the families of our public safety officers are treated fairly and their claims are processed efficiently and as Congress intended.”

• To view the PSOB policy memos click here. 

USFA Announces Application Period Open for Fiscal Year 2007 Fire Prevention and Safety Grants

On Thursday, October 18th, the United States Fire Administration (USFA) announced the application period for the Fiscal Year 2007 Fire Prevention and Safety Grants would open on Monday, October 22nd.  USFA released the following statement:

“The Department of Homeland Security recently posted the FY07 Fire Prevention and Safety (FP&S) Grants Program Guidance on the Assistance to Firefighters Grants (AFG) Program Website. The application period is scheduled to begin on October 22, 2007, at 8:00 a.m. Eastern Daylight Time (EDT).  Applications for these grants must be received by November 30, 2007, at 5:00 p.m. (Eastern Time).
FP&S grants support projects that enhance the safety of the public and firefighters from fire and related hazards. The primary goal is to target high-risk populations, firefighter safety and mitigate high incidences of death and injury. Examples of the types of projects supported by FP&S include fire prevention and public safety education campaigns, juvenile fire setter interventions, media campaigns, and arson prevention and awareness programs.

The applicant tutorial is available through the www.firegrantsupport.com Website.  The tutorial will provide you with valuable grant information and will walk you through the preparation and submittal of competitive applications.  In addition, the applicant tutorial will provide an overview of the funding priorities and evaluation criteria.  Applicants who have questions regarding the Fire Prevention and Safety Grants opportunity should contact the help desk as soon as possible at 1-866-274-0960 or at firegrants@dhs.gov.  During the application period, the help desk will operate Monday to Friday, from 8:00 a.m. to 4:30 p.m. (Eastern Time), but is prepared to revise hours of operation based on volume, demand, holidays and urgency to complete the FP&S Grants application period and processing for FY07.

The AFG Program is administered by the Department of Homeland Security (DHS) Federal Emergency Management Agency’s (FEMA) Grants Program Directorate in coordination with the U.S. Fire Administration.

FY07 Fire Prevention and Safety Grants Program Guidance – visit www.firegrantsupport.com/fps/guidance/

FY07 Fire Prevention and Safety Grants FAQs – visit www.firegrantsupport.com/fps/faq/07/.”